Privacy Policy

Privacy Policy – Kernow Kids Sports

Last updated: 28 April 2026

Kernow Kids Sports is committed to protecting your privacy and handling personal information responsibly.

This Privacy Policy explains how we collect, use, store and protect personal data when you use our website, book sessions, or attend our children’s coaching classes, group sessions, holiday camps and events.

1. Who We Are

Kernow Kids Sports is a children’s sports coaching business based in Cornwall, United Kingdom.

For any privacy enquiries or data requests, please contact:

Email: info@kernowkidssports.co.uk

2. Personal Data We Collect

We may collect the following personal information:

Parents / Guardians
- Name
- Email address
- Telephone number
- Home address
- Booking and payment information
- Emergency contact details

Children
- Name
- Date of birth / age
- School year (where relevant)
- Medical conditions, allergies or injuries
- Additional support needs relevant to participation
- Attendance records

Website Users
- Contact form submissions
- Website usage information
- Cookies and analytics data

3. How We Use Personal Data

We use your information to:

- Manage bookings and registrations
- Deliver classes, camps and activities safely
- Communicate important updates or schedule changes
- Process payments
- Maintain registers and attendance records
- Respond to enquiries
- Improve our services and website
- Send occasional marketing updates where permitted
- Meet legal, insurance and safeguarding obligations

4. Lawful Basis for Processing

We process personal data under one or more of the following lawful bases:

- Contract – to provide booked services
- Legal obligation – for tax, insurance, health and safety, safeguarding or regulatory purposes
- Legitimate interests – to operate and improve our business
- Consent – where required, including marketing communications and photography/video use

5. Children’s Data

As our services are for children, we collect children’s data only with the knowledge and consent of a parent or legal guardian.

We take additional care when processing children’s personal information.

6. Medical and Special Category Data

Where parents provide health, allergy, injury or additional needs information, we use this only to help keep children safe and to deliver suitable activities.

7. Photography and Video

We may take photographs or videos during sessions, camps or events for promotional or training purposes.

We will request parent or guardian consent before using identifiable images of children in marketing materials, social media or our website.

Consent may be withdrawn at any time.

8. Sharing Personal Data

We only share information where necessary and appropriate, including with:

- Payment processors
- Booking or administration software providers
- Professional advisers (such as accountants or insurers)
- Emergency services or medical professionals
- Safeguarding authorities, schools or local authorities where required
- Law enforcement or regulators where legally required

We never sell personal data.

9. International Data Transfers

Some third-party providers we use may store or process data outside the United Kingdom. Where this happens, we ensure appropriate safeguards are in place in accordance with UK data protection law.

10. Data Security

We take appropriate technical and organisational measures to protect personal data from unauthorised access, misuse, loss or disclosure.

11. Data Retention

We keep personal data only for as long as necessary. Typical periods may include:

- Enquiries: up to 12 months
- Booking and financial records: up to 6 years
- Accident / incident records: in line with legal and insurance requirements
- Consent records: until withdrawn or no longer required

12. Your Rights

Under UK data protection law, you may have rights to:

- Access your personal data
- Correct inaccurate data
- Request deletion of data
- Restrict or object to certain processing
- Withdraw consent where consent applies
- Request data portability where applicable
- Complain to the Information Commissioner's Office

13. Automated Decision-Making

We do not use automated decision-making or profiling.

14. Cookies

Our website may use cookies and analytics tools to improve functionality and understand website traffic. You can manage cookies through your browser settings.

15. Safeguarding

Where necessary to protect a child, participant or others, we may share relevant information in line with our safeguarding responsibilities and applicable law.

16. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

17. Contact Us

For privacy questions or data requests, please contact:

Kernow Kids Sports
Email: info@kernowkidssports.co.uk